A tracking system is the
means by which an energy program's activities are monitored. The system
should be centralized and available for all to use in gauging progress
toward established targets, milestones, and deadlines.
Maintaining a tracking system enables you to assess necessary steps,
corrective actions, and identify successes. Periodic review of the
activities outlined in the action plan is critical to meet energy
below focus on using your tracking system to advance the goals of the
energy management program:
updates - A system is only effective if the information it
contains is current and comprehensive. Data needs to be collected
and incorporated into the system at an interval of time effective to
the program. Many organizations perform weekly and monthly updates
to their tracking systems.
reviews - Periodic reviews of your progress in meeting
interim goals and milestones should be conducted with the management
team, the energy team, and selected groups of employees. The
frequency of these reviews will vary depending upon the audience.
Such reviews should focus on progress made, problems encountered,
and potential rewards.
necessary corrective actions - A tracking system is a good
way to determine whether a program is performing well. It will help
identify when a specific activity is not meeting its expected
performance and is in need of review.
The Walt Disney Company
Walt Disney World Resorts is made up of nearly 200 buildings. To
effectively track and manage energy at these facilities, Disney
developed an innovative intranet-based computer program called the
Utility Reporting System (URS). This system publishes utility and
submetering data on Disney's intranet system and tracks the results from
energy savings efforts. By publishing performance data, the URS
continuously "shines a light" on utility usage at each facility and
allows similar facilities to be compared to each other. Since no
facility wants to be at the bottom of the list, the system helps drive
continuous improvement at the facility level.
Information and reports generated by the URS help Disney's energy
managers identify areas that need improvement. When a facility is not
performing as expected, Building Tune-up (BTU) Teams are formed from
Engineering and Operations to review the building and energy management
systems control devices, programming, and settings.
estimates that its URS has facilitated a 5-20 percent reduction in
utility usage and ensures that all building systems are operating at
peak energy performance.